Identify, Protect, Detect, Respond & Report on Healthcare Data Breaches
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HIPAA compliance and data protection
on a unified platform
HIPAA is designed to facilitate the efficient flow of healthcare data and to protect patient’s Protected Health Information (PHI). As such, the law necessitates that CSOs, CIOs and security officers be ever vigilant in guarding protected health information in their healthcare delivery organizations (HDOs).
While there are many ways data breaches occur, according to Gartner, the most common cause of PHI breaches is people not following proper procedures when accessing and sharing PHI.
Teramind has been helping thousands of organizations in healthcare, financial services, government and other industries protect their PII, PFI, PHI and other sensitive data. Teramind for HIPAA is built on these years of experience and expertise.
With a unified data loss prevention, user activity monitoring, reporting and forensics platform, Teramind for HIPAA addresses the complex needs of security, privacy and compliance of today’s healthcare organizations.
Administrative safeguards
Built-in templates to identify and classify PII and PHI automatically. Real-time staff activity monitoring prevents accidental or malicious data exfiltration.
Technical safeguards
Identity authentication and segregated access control for both viewing and editing of PHI. Risk assessment and analytics. Protection for data-at-rest and data-in-motion.
Security Standards
Enforce behavior-based activity and content security rules for websites, apps, network, emails, files etc. Automatically warn, block or lock-out user if any anomaly is detected.
Compliance reviews
Intuitive policy editor, pre-built templates and automated rules make reviewing process easy. Built-in reports for data breach and compliance violation incidents.
Burden of proof
-Teramind tracks all activities that take place on the system. Detailed session recordings, alerts and immutable logs to support HIPAA record keeping and documentation requirements.
Staff awareness and training
Use Teramind’s built-in messaging and reporting tools to train staff on proper PHI procedures, provide feedback and follow up.
Effective, End-to-End Security for Your Healthcare Data
Leveraging advanced fingerprinting, OCR and tagging technology, Teramind identifies personal and sensitive data in structured and unstructured information across organization data stores.
Teramind leverages its activity monitoring and data loss prevention capabilities to defend confidential and private information from unauthorized access, sharing, attack and misuse.
Teramind’s powerful behavior-based policy and rules engine casts a strong detection net over the entire organization, allowing for quick detection of insider threats and data breach incidents before it happens.
Real-time notification and immediate actions proactively defend against data exfiltration, malicious or accidental insider threats and data breaches. In case of an incident, pinpoint the exact cause and source of the incident with readily available audit and forensic data.
Meet GDPR record keeping requirements with detailed incident reports, alerts and session recordings. Exportable reports can be shared with the Controller, DPO, auditors and other members of the compliance team.
Principles relating to processing of personal data (GDPR Article 5)
Teramind for GDPR can ensure data is processed lawfully and not exfiltrated to unauthorized systems and mediums. Data classification can be set to identify personal data and then policies and rules can be created using advanced OCR and fingerprinting features to detect and restrict access to such data automatically.
Processing of special categories of personal data (GDPR Article 9)
Article 9 lays out further requirements for special categories of personal data. For example, Member States may maintain or introduce further conditions, including limitations, with regard to the processing of genetic data, biometric data or data concerning health.
Teramind for GDPR features built-in classifications for health-related data such as DNA profiles, National Health Services numbers, disease and drug names, and more. Custom data types can be created for your unique needs.
Data protection and design by default (GDPR Article 25)
eramind for GDPR can ensure data is processed only in the context it is required to be processed. Monitoring settings can be configured to only record the necessary information. For example, keystrokes or screen capture can be disabled when a user enters their personal banking site or personal emails.
Organizations can implement Teramind for GDPR with specific monitoring features and recording of events only at policy violations, narrowing the scope of user activity recording and ensuring a privacy-friendly implementation. ​ Administrators' privileges can be limited with tiered access to only​ view ​specific sets of data. Custom alerts and prompts can be set up to inform users what data is collected and allow them to acknowledge any action being taken.
Record of processing activities (GDPR Article 30)
GDPR requires organizations to maintain an up-to-date record of the locations and usage of personal information and product/demonstrate safeguards used to protect the data. This could be information in files, databases, email, unstructured data, backups, DMS, knowledge bases, or anything else that houses data.
Teramind for GDPR can help the Controller and the CDO identify this information and record who’s accessing what data, how the data is flowing through the organization and then create perimeter rules to safeguard their access or usage
Security of processing (GDPR Article 32)
Part of Article 32 states that the Controller and the Processor shall implement appropriate technical and organizational measures to ensure a level of security appropriate to the risk.
Teramind for GDPR is well suited to help implement many of these security requirements. For example: implement access profiles for each staff, restrict or block sharing of encrypted content, limit use of FTP/Cloud sharing sites, prevent the viewing of sensitive data by employees, prevent unauthorized decryption operations on files and more.
Notification of a data breach (GDPR Article 33)
Teramind for GDPR can provide full forensics with respect to a data incident, and a video recording of the event. Detailed alert reports can be exported including any security incidents and what actions were taken in minutes superseding the 72 hour limit set by GDPR. Session recordings and history playback can be used to provide proof for further forensic investigation.
Supporting the data protection officer (GDPR Article 38)
Some key responsibilities of the DPO is advising the Controller on various GDPR initiatives and monitor the effectiveness of the compliance measures and identify any risk associated with data processing operations.

To help the DPO with their role, Teramind for GDPR has a role-based access management system ensuring that both internal and external users are monitored and audited properly. Additionally, there’s a Risk dashboard that identifies policies, rules, personnel and system objects that are at risk.
Monitoring of approved codes of conduct (GDPR Article 41)
Teramind for GDPR monitors all employee, contractor and third-party vendor activity including file access, apps and website usage and all other interactions within the local, network or Cloud environments. Business etiquette rules can be created to train the users about nonconformity and influence corrective behavior..
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Flexible Deployment Options
Bare Metal
Install on bare metal from our ISO image containing Ubuntu 18.04 and StaffCop or install StaffCop packages on existing Ubuntu 18.04.
Virtual Machine
Install on any OS as a virtual machine from our ISO image, use Virtual Box, VMWare, Hyper-V or any other virtualization system. Easy administrating without risking the host machine.
Private Cloud
Use your own secure, scalable private cloud implementation including AWS, Google Cloud, Azure and more
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